Cancellations and no-shows are unrecovered revenue with the fixed costs already paid. Enter a typical week and see the annual leak in dollars and gross profit, plus what a deposit policy or better reminders would actually return. Everything saves automatically in your browser.
Your Numbers
Use a typical week. Weekly averages turn into an annual picture.
1
Cancellations / weekBookings cancelled within your policy window.
Avg Service PriceThe blended average price of a typical missed appointment.
4
Cancellation Fee ChargedWhat you currently recover per cancellation (often $0).
5
Your Gross Margin %From the Profit Snapshot calculator. Used to convert lost revenue to lost profit.
%
Your Annual Leak
What it costs you across a full year. The gross profit number is the one that matters most.
Lost Appointments / Year
0
Cancels + no-shows × 52 weeks.
Lost Revenue / Year
$0
After cancellation fees recovered.
Lost Gross Profit / Year
$0
Lost revenue × your GM%.
Per Week Equivalent
$0
Weekly profit walking out the door.
Enter your numbers to see the leak.
What If Scenarios
Three realistic fixes. Each one shows the recovered gross profit per year.
Scenario A
50% deposit upfront policy. You keep the deposit if the appointment is cancelled or no-shows.
$0
Scenario B
70% fewer cancellations and no-shows, from the deposit policy plus better confirmations and reminders.
$0
Scenario C
Both effects combined. 70% fewer misses, and a deposit kept on the ones that still happen.
$0
Misses Per Week
0
Cancellations + no-shows
Annual Leak
$0
Lost gross profit
Per Week
$0
Gross profit walking out weekly
Per Day Equivalent
$0
365 days, profit foregone
Leak Verdict
Enter your numbers to see the impact.
Most clinics lose 5–15% of potential revenue to cancellations and no-shows. The fix is rarely punishment, it's friction: reminders, confirmations, deposits, and a written policy people actually see.
Where the Money Hides
The headline number is lost revenue. The number that matters is lost gross profit, because most of the fixed cost has already been paid. Recovering even half of this leak typically improves net profit by more than any pricing change.
Your Next Step
Book a free Profit Strategy Call.
30 minutes with Jess. We go through your numbers together, find the biggest profit leak, and you walk away with one clear move to run on the clinic this month. No pitch, no slide deck.